5.28 — Date of distribution

Contents:

5.28.1 Element information

5.28.1.1 Link to RDA Toolkit

5.28.1.2 Sources of information

5.28.2 RDA definition and scope

5.28.2.1 A timespan during which a published manifestation is distributed.

5.28.3 General rule

5.28.3.1 Transcribe dates of distribution in the form and order in which they are presented on the preferred source of information, unless specifically instructed otherwise (see Transcription, 0.4.94.05). Include the day and month, if present.

Example:
Octr. 22, 1796

5.28.3.2 Transcribe words and phrases such as “in the year” and “anno”. If both the place and the date of printing appear in conjunction with the phrase “printed in the year,” determine whether “printed” is to be transcribed with the date or elsewhere in the Distribution statement according to the punctuation or typography of the source.

Example:
in the year of God 1638

Example:
anno Dom. 1660

5.28.3.3 If the date is grammatically inseparable from information transcribed as part of another element, transcribe it within that element and supply the date in square brackets as the date of distribution. If the supplied date includes a day/month, use the pattern: day, month, year.

5.28.31 Transcription involving adjustments or additions

5.28.31.1 Roman numerals. If the date appears in roman numerals, transcribe the date as it appears. Retain punctuation but omit internal spaces (see Transcription, 0.4.34 and Transcription, 0.4.42.3). Supply the year in arabic numerals in square brackets.

Example:
in the year M.DCC.LXXV [1775]

Example:
anno MDCLXXXVII [1687]

5.28.31.2 Chronograms. If the date appears only in the form of a chronogram, substitute for it the date in arabic numerals in square brackets. If the supplied date includes a day/month, use the pattern: day, month, year. Always make a Note on distribution statement explaining the source of the date. Include transcription of the original chronogram in the note if considered important (see 5.285.36.1).

5.28.31.25 Optionally, transcribe the chronogram as it appears. Include the date in arabic numerals in square brackets.

5.28.31.3 Very long dates. If the date on the preferred source of information is very long, substitute for it a formalized statement in square brackets. Make a Note on distribution statement concerning the source and form of the statement (see 5.285.36.2).

Example:
Date of distribution: [24 March 1545]
Note on distribution statement: Date expressed in Latin words in colophon
(Source of information reads: vicesima quarta Martij, anno Domini millesimo quingentesimo quadragesimo quinto)

5.28.31.35 Optionally, transcribe the very long date as it appears. Include a formalized statement in square brackets.

5.28.31.4 Fictitious or incorrect dates. If the date of distribution appearing on the manifestation is known to be fictitious or incorrect, transcribe it nonetheless and supply the actual date, preceded by “that is,” all enclosed within square brackets. If the reason for supplying the actual date is not apparent from the rest of the description, always make a a Note on distribution statement to indicate the source of the information (see 5.285.36.3).

Example:
Date of distribution: 87 [that is, 1687]
Note on distribution statement: Corrected date of distribution from Wing
(Comment: The formal citation for Wing’s Short-title catalogue is given in a Manifestation described in note (see 9.32.31.1))

Example:
Date of distribution: 1593 [that is, 1693]
Note on distribution statement: Actual date of distribution from Wing
(Comment: The formal citation for Wing’s Short-title catalogue is given in a Manifestation described in note (see 9.32.31.2))

5.28.31.5 Julian/Old Style dates. If the year of distribution is based on the Julian calendar (sometimes called the Old Style calendar) and the manifestation is known to have been published in the following year according to the Gregorian calendar, transcribe the date as it appears and supply the Gregorian year, preceded by “that is,” in square brackets. Always make a Note on distribution statement to indicate the basis for the supplied year (see 5.285.36.5). Do not amend the month and day, if present, by supplying Gregorian equivalents. In case of doubt, do not adjust the year.

The Julian calendar was gradually abandoned in favor of the Gregorian calendar beginning in 1582, with different countries adopting the calendar in different years. The difficulty in determining dates during this period is further complicated by the fact that January 1 was not universally used to reckon the start of a new year (e.g., before adopting the Gregorian calendar, Great Britain and its colonies long calculated the turn of the year on March 25, the Feast of the Annunciation or “Lady Day”). For assistance in establishing Gregorian dates, consult a bibliographic or reference source such as Adriano Cappelli’s Cronologia, Cronografia e Calendario Perpetuo or C.R. Cheney’s Handbook of Dates.

Example:
Date of distribution: March 3, 1642 [that is, 1643]
Note on distribution statement: Date of distribution given according to Lady Day dating

If two dates appear on the manifestation, representing both Julian (Old Style) and Gregorian (New Style) dating, transcribe both dates, separated by a slash. Supply the Gregorian year in square brackets, if necessary.

Example:
1691/2 [that is, 1692]

5.28.31.6 Dates not of the Julian or Gregorian calendar. If the date of distribution is based on a calendar other than the Julian or Gregorian calendar, transcribe the date and supply the equivalent Julian or Gregorian year(s) in square brackets, reckoning 1 January as the first day of the year. For manifestations issued before 1582, supply the equivalent Julian date(s). For later manifestations, supply the equivalent Gregorian date(s).

Example:
an III [1794 or 1795]
(Comment: Date follows French Revolutionary calendar)

5.28.31.65 Optionally, if the date of distribution includes a day/month based on a calendar other than the Julian or Gregorian calendar, transcribe the date and supply the equivalent Julian or Gregorian day/month in square brackets. Use the pattern: day, month, year.

Example:
die visitationis beatae Virginis Mariae [2 July] 1497
(Comment: Day and month follow ecclesiastical calendar)

5.28.31.7 Multiple adjustments or additions. If the date of distribution requires more than a single adjustment or addition, provide all the supplied information within the same set of square brackets. Always make a Note on distribution statement for source of supplied dates (see 5.285.36.6).

Example:
Date of distribution: MDLII [1552, that is, 1652]
Note on distribution statement: Corrected date of distribution from Jesuit series. In Corpus librorum emblematum
(Comment: The formal citation for the Jesuit series. In Corpus librorum emblematum is given in a Manifestation described in note (see 9.32.31.2))

5.28.32 Date of distribution supplied from reference sources

5.28.32.1 If the date of distribution does not appear on the manifestation but is known, supply it in square brackets from any source, preferably a reliable bibliographic or reference source. Always give the source of the supplied date and any needed explanation in a Note on distribution statement (see 5.285.36.7).

Example:
Date of distribution: [1774]
Note on distribution statement: Date of distribution from Evans
(Comment: The formal citation for Evans bibliography is given in a Manifestation described in note (see 9.32.31.1))

5.28.33 Conjectural date of distribution

5.28.33.1 Supply in square brackets a conjectural date of distribution based on any information available if considered important. Always indicate the basis for the conjecture in a Note on distribution statement (see 5.285.36.73).

Example:
Date of distribution: [1708?]
Note on distribution statement: Text contains references to the union with Scotland and to the campaign in Spain; date of distribution based on this internal evidence

5.28.33.2 If the preferred source of information does not clearly bear a date of distribution, but does bear another a prominent date, either transcribe that date as part of the Title or the Statement of responsibility elements or give it in a Note on manifestation (see 9.3.36.1).

Example:
Date of distribution: [1790?]
(Comment: The title contains the phrase “observations on the advertisement, (in the Morning Herald, of Thursday January 28, 1790)”)

5.28.34 Patterns for supplying a conjectural date

5.28.34.1 Give a probable date or period of distribution according to one of the patterns shown in the examples below. Always indicate the basis for the conjecture in a Note on distribution statement (see 5.285.36.75).

Conjectural date Pattern
[1560?] probable date
[approximately 1580] approximate date
[approximately 1580?] probable approximate date
[not before 1479] terminal date
[not after 21 August 1492] terminal date
[1727 or 1728] one year or the other
[between 1711 and 1749] span certain
[between 1711 and 1749?] span uncertain
[between 1670 and 1680] decade certain
[between 1670 and 1680?] probable decade
[between 1600 and 1700] century certain
[between 1600 and 1700?] probable century

5.28.35 Date of distribution in multipart monographs

5.28.35.1 In describing a manifestation consisting of volumes, parts, or fascicles published over a number of years, transcribe the date of distribution of the volume, part, or fascicle published first and the date of distribution of the volume, part, or fascicle published last, and connect them with a hyphen.

5.28.35.2 Record the date of each volume in a Note on distribution statement if considered important. Such a Note on distribution statement is particularly useful when the order of distribution does not correspond to the order of the volume numeration (see 5.285.36.8).

5.28.36 Date of distribution on part pages

5.28.36.1 If parts of a manifestation have individual title pages bearing dates of distribution that differ from the date pertaining to the whole manifestation, give these additional dates of distribution in a Note on distribution statement (see 5.285.36.9).

If, however, one of these dates is a more accurate reflection of the actual date of distribution than the date pertaining to the whole manifestation, give it as a correction as instructed in 5.28.31.4.


Image of Left Arrow Image of Right Arrow